About Calendar
The Microsoft Outlook Calendar is the calendar and scheduling component of Outlook, and is fully integrated with e-mail, contacts, and other features. You can view a day, week, or month at once. With Calendar you can:
Create appointments and events
Just as you would write in a paper-based organizer, you can click on any time slot in the Outlook Calendar and begin typing. You can opt to have a sound or message remind you of appointments, meetings, and events, and you can color items for at-a-glance identification.
Organize meetings
Simply select a time on your Calendar, create an appointment, and select people to invite. Outlook will help you find the earliest time at which all the people are free. When the meeting notice is sent to invitees by e-mail, each will receive a meeting request in Inbox. When they open it, Outlook notifies them if the meeting conflicts with an existing item in their Calendar, and they can accept, tentatively accept, or decline your meeting by clicking a single button. If allowed by you, as meeting organizer, invitees can counter-propose an alternate meeting time. As organizer, you can track who has accepted, declined, or counter-proposed times, simply by opening the meeting.
View group schedules
You can create calendars that show the schedules of a group of people or resources simultaneously. For example, you can view the schedules of all people in your department, or all resources, such as conference rooms, in your building, to more quickly schedule meetings.
Manage another user's calendar
With the delegate access feature, one person can use his or her own copy of Outlook to easily manage another person's Calendar. For example, an administrative assistant can manage the Calendar of a manager. When the manager designates the assistant as a delegate, the assistant can create, move, or delete appointments and can organize meetings on the manager’s behalf.
1. On the File menu, point to New, and then click Appointment.
2. In the Subject box, type a description.
3. In the Location box, enter the location.
4. Enter start and end times.
5. Select any other options you want.
6. To make the appointment recur, click Recurrence.
Click the frequency (Daily, Weekly, Monthly, Yearly) with which the appointment recurs, and then select options for the frequency.
7. Click OK.
8. Click Save and Close.
Add or remove holidays in your Calendar
Do either of the following:
Add holidays
1. On the Tools menu, click Options, and then click Calendar Options.
2. Under Calendar options, click Add Holidays.
3. Select the check box next to each country/region whose holidays you want to add to your Calendar, and then click OK. Your own country/region is automatically selected.
Notes
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By default, no holidays are loaded when you begin using Outlook.·
The holiday information provided with Outlook includes calendar years 2001 through 2005.Remove holidays
1. Click Calendar.
2. On the View menu, point to Current View, and then click Events.
3. Select the holidays you want to remove. To select multiple rows, press the CTRL key and click subsequent rows.
4. Click Delete on the standard toolbar.
Do one of the following:
For all new appointments or meetings you will create
1. On the Tools menu, click Options.
2. To have a reminder automatically turned on or off for new appointments or meetings, select or clear the Default reminder check box.
3. If you selected the check box, enter the amount of time before the appointment or meeting that you want the reminder to appear.
For existing appointments or meetings
1. Open the appointment, meeting, or series if the appointment or meeting is recurring.
2. To have a reminder turned on or off, select or clear the Reminder check box.
3. If you selected the check box, enter the amount of time before the appointment or meeting that you want the reminder to appear.
To customize the reminder sound for this appointment or meeting only, click the sound icon, and then select the sound you want played.